How To Downsize Your Office For A Remote Workforce

One key result of the pandemic is the idea of companies allowing their workforces to remain remote. With fewer people in the office, the need for lots of desks, equipment, and office supplies is not as great as it once was. Renting a self-storage unit can help you downsize your current office setup while providing flexibility if you decide to bring back in-office staff. Here are some tips for how to downsize your office and how to make self-storage work for your business. 

Take An Inventory

Before you rent a self-storage unit, you'll need to have an idea of how much you need to store. This will help you determine the size of the unit you need. Work with your current in-office staff to determine which items, such as desks, tables, chairs, and file folders, are not being used. If you have a bulk supply of paper, pens, or other consumables, be sure to list those too. You can then send a message out to your remote staff to see if any of these items may be useful for them to use at home. After your staff has removed any items they need, you can work with your self-storage facility to find a unit that is the right size to store the rest. 

Schedule A Moving Day

Moving so many items out of the office may be a disruption for the staff still working in-person, so consider scheduling one day to transition unused items into storage. Your self-storage facility may offer moving services to help transport everything to the unit, so don't forget to ask about this when signing your rental agreement. Talk to your in-person staff about whether they would prefer to work from home on moving day or help with the move. This will help you plan staffing and ensure the move to self-storage goes smoothly. 

Create An Organization System

You might not know how long you plan to keep your items in storage or when portions of your workforce will begin working in the office again. This is why it's important to come up with a clearly laid-out organizational system. Retrieving items as they are needed will be essential if and when your staff begins working in person again. You may want to organize everything by employee or department to make finding specific items easier, but you can also sort all of your furniture, equipment, and supplies by item type. Consider adding inventory lists to the wall for each section in your self-storage unit to make identifying and locating items easier. You can also employ a label maker to ensure desks, computers, and other equipment assigned to a specific person can be quickly brought back into the proper homes in the office when the time comes.